[TRITLA] Video Conferencing

Martha Brintle BrintleM at co.surry.nc.us
Thu Apr 2 14:27:17 EDT 2020


Thank you Randy!!

Martha J. Birntle

From: Cress, Randy J. <randy.cress at rowancountync.gov>
Sent: Monday, March 30, 2020 9:01 PM
To: Triad Regional IT Leadership Group <tritlg at listserv.toknc.com>
Subject: Re: [TRITLA] Video Conferencing

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Good evening, Michael and Martha asked the following questions:

Are you setting anything up so that the public could call in to listen to the meeting over the phone? Our staff attorney says that guidance she saw from the SOG suggests providing an alternative access in case they don’t have internet access.

Yes, we published the call-in information only for our special called meeting, I feel comfortable provide the full Zoom audio/video link going forward.  We went ahead and upgraded to the Zoom Webinar feature and that allows you to split your attendees into Panelists (the Board, attorney, etc) and regular attendees.  The regular attendees to do need the full list and can be set where they cannot chat.  As the host you can rename everyone so you could easily prep for using the “allow to talk” at the appropriate time during a public comment time via video or just a telephone call.

For your Zoom meeting did you have a camera at each of the commissioners or just one camera on a tripod?  We might have to put a camera near a speaker and microphone for them to hear the
Commissioners and the Commissioners to hear the public.

We did not open our regular BoC meeting at all.  All commissioners were at home except for the chairman who was in his office at the County.   I am providing the link to the meeting below and I regret that I did not start the cloud recording at the very beginning because I was too busy trying to get everyone moved over as a panelist and figure out each time they would connect and reconnect.   I’d advise atleast 15 minutes of call-in and prep time before the meeting.  I did 10 minutes and used every bit of it!

Please do not share the link below, this is to give you a view of the meeting as it was recorded: https://www.youtube.com/watch?v=fAFu1ZW-AoU

Thanks,
Randy


From: "Jane Nickles, PMP, ITIL, CGCIO" <Jane.Nickles at greensboro-nc.gov<mailto:Jane.Nickles at greensboro-nc.gov>>
Reply-To: Triad Regional IT Leadership Group <tritlg at listserv.toknc.com<mailto:tritlg at listserv.toknc.com>>
Date: Monday, March 30, 2020 at 1:46 PM
To: Triad Regional IT Leadership Group <tritlg at listserv.toknc.com<mailto:tritlg at listserv.toknc.com>>
Subject: Re: [TRITLA] Video Conferencing

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Thank you Randy!  This is very helpful.

Jane Nickles, CIO
Information Technology Department
City of Greensboro
Phone: 336-373-2490
PO Box 3136, Greensboro, NC 27402-3136
www.greensboro-nc.gov<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.greensboro-nc.gov%2F&data=02%7C01%7Crandy.cress%40rowancountync.gov%7C9038ddbdb76143c5169708d7d4d23f42%7C977b42ab7737455286e7b09ed296213d%7C0%7C0%7C637211871802021506&sdata=uAwkbTDXbMAnhICw9aYbyCs7vXvIZHoENLxOYJ3cYkA%3D&reserved=0>

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From: Cress, Randy J. <randy.cress at rowancountync.gov<mailto:randy.cress at rowancountync.gov>>
Sent: Saturday, March 28, 2020 9:14 AM
To: Triad Regional IT Leadership Group <tritlg at listserv.toknc.com<mailto:tritlg at listserv.toknc.com>>
Subject: Re: [TRITLA] Video Conferencing

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Good morning Jane.  We started using Zoom about two weeks ago and have ramped up very well and now have our first special called meeting this Monday that will be using Zoom.
We will be using the video portion for Zoom for our commissioners and will be taking call ins only for the public portion.  There is a waiting room option and we will mute all attendees and get the dial-in caller id of the individuals that wish to speak and unmute that individual during the public comment period.  Individually they would be vetted before the meeting starts very similar to the sign up sheet.

Like Gary, we intend to use the regular in house system to join the Zoom meeting, perform the spotlighting of video and provide an AV output into our Granicus system for archiving.  We’ll also use the cloud recording feature in Zoom as a backup.

Thanks,
Randy

From: "Jane Nickles, PMP, ITIL, CGCIO" <Jane.Nickles at greensboro-nc.gov<mailto:Jane.Nickles at greensboro-nc.gov>>
Reply-To: Triad Regional IT Leadership Group <tritlg at listserv.toknc.com<mailto:tritlg at listserv.toknc.com>>
Date: Thursday, March 26, 2020 at 11:17 AM
To: Triad Regional IT Leadership Group <tritlg at listserv.toknc.com<mailto:tritlg at listserv.toknc.com>>
Subject: [TRITLA] Video Conferencing

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CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Report suspicious emails by clicking the “Report Phish” button.

While the pandemic restrictions are in place are any of you doing video conferencing for public meetings like council meetings, boards & commissions, etc?  If so, what platform are you using?  Is anyone using Zoom or Microsoft Teams?

Jane Nickles, CIO
Information Technology Department
City of Greensboro
Phone: 336-373-2490
PO Box 3136, Greensboro, NC 27402-3136
www.greensboro-nc.gov<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.greensboro-nc.gov%2F&data=02%7C01%7Crandy.cress%40rowancountync.gov%7C9038ddbdb76143c5169708d7d4d23f42%7C977b42ab7737455286e7b09ed296213d%7C0%7C0%7C637211871802041490&sdata=enkRR6EYJB9jb9jV1Wmxg5BcAKxBCf7zhvTpKjlyq0Q%3D&reserved=0>

“Alexa, what’s my City of Greensboro Flash Briefing?”

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[Census Outlook Signature Graphic]
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